Tag: productivity

6 Tips for Staying Productive While Working Remotely

I’ve been working at least partially from home since 2006. I love it, but it does require some deliberate effort.  I find that I’m actually more productive working remotely than I am working in an office. Here’s how I do it.

6 Tips for Staying Productive While Working Remotely

1. Set a Schedule

I set an alarm and get up in the morning like I always have. I have a normal schedule of when I work, when I take lunch, and when I stop in the afternoon. That schedule is somewhat fluid, and I often work an hour or two late in the evening after my daughter is in bed. I find that having a baseline schedule, even a flexible one, makes it easier to separate my work and personal life.

While many employers worry that remote workers will be too distracted by home and not get anything done during the work day, I find the opposite is true for me. I find it easy to get sucked into email or work when I should be “off” in the evening.

2. Get Dressed

I get dressed in real clothes every day; if I stay in my pajamas I’m not motivated. I wear comfy clothes, but I know people who wear nicer clothes even working from home because it helps their mindset. I once worked with a woman who wore a suit every day working from home for years because it was how she could be most productive.

3. Seek a Change of Scenery

I work from Panera or a coffee shop once or twice a week because the change of scenery is helpful. In fact, if I’m running a little behind on a project and need a really solid day of work to get caught up, taking my laptop to work from another location for a few hours is often the jolt I need.

4. Plan Face-to-face Interaction

Working remotely can be isolating. I’m happier if I schedule lunches with friends or former coworkers. Once or twice a month is enough for me, but you need to find the right balance of interaction for your personal needs. That face-to-face interaction is important, even for introverts like me.

5. Pay Attention to Your Natural Rhythms

I pay attention to my natural rhythms. For example, I know I have an easier time writing in the mornings, so that’s when I do my heaviest work. I leave boring administrative tasks like invoices and accounting for the early afternoon when I hit the post-lunch slump.

I take a 20 minute nap nearly every afternoon. I learned years ago that I’m more productive with the nap than without. If I don’t get a nap, I at least take 5-10 minutes to close my eyes and meditate or do progressive muscle relaxation. You might not need that, but listen to your body and figure out what you do need. Maybe you need a walk in the afternoons or a few minutes outside in the mornings. Maybe your most productive time is after lunch, so you can schedule your heaviest work for that time.

6. Keep a To Do List

I use Remember the Milk for my daily to do list. I use Google Calendar for my schedule, and I use various spreadsheets for specific projects. I am always more productive when I have a prioritized list of my tasks to complete. Breaking larger tasks into smaller ones also helps keep me on track.

Your tips?

If you currently work remotely (or have in the past), what did you find helpful in maintaining your productivity?

 

ID and eLearning Links (10/15/17)

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Instructional Design and E-Learning Links

ID and eLearning Links (9/24/17)

Posted from Diigo. The rest of my favorite links are here.

ID and E-Learning Links (5/15/17)

Posted from Diigo. The rest of my favorite links are here.

Instructional Design and E-Learning Links

Tools That Make Consulting Easier (And a Few More I Need)

Tools for ConsultingI have now been working as an independent consultant for over 5 years. These are the tools I use to run my business and work with clients. I’m a one-person business, so I need tools that let me manage the business side of things efficiently. This list is constantly evolving, and I have a list of solutions I need as well.

Collaboration and Communication

  • Zoom: Zoom is my preferred platform for video conferencing. I have used all the other major tools (WebEx, GoToMeeting, Adobe Connect, Google Hangouts, Skype, etc.), but Zoom works with the fewest technical challenges. It also includes the option for calling in on a phone rather than just VOIP, so you can get better quality audio. For $150/year, I can host unlimited high quality group video calls with up to 50 people.
  • Google Voice: I use Google Voice for my business phone number. This is a free service I can forward to my mobile and landline phones. I schedule my Google Voice number to go directly to voicemail outside of business hours .
  • Dropbox and Google Drive: I use both Dropbox and Google Drive to share files with clients, depending on the clients’ preference.

Stock Images

  • Storyblocks: Storyblocks (formerly Graphic Stock) is the source for many images for my blog posts and presentations. I use it sometimes for courses, depending on the content. It’s $149/year for unlimited downloads. I love it for backgrounds and basic images where I don’t have terribly specific needs.
  • Can Stock Photo: When I need more specific images for courses (e.g., a non-white male teacher talking to a female elementary student), I mostly use Can Stock Photo. Credits are fairly reasonably priced, and subscriptions are also an option.

Other Tools

  • Google Sheets: I use Google Spreadsheets to track my time, collect review feedback, and do light project management.
  • Remember The Milk: I manage my daily to-do list with Remember The Milk.
  • WordPress: This blog is on a free WordPress.com site; my business website and portfolio were built with  WordPress and hosted by Dreamhost.
  • Amazon: I use Amazon Affiliate links for my book reviews. I don’t make much income this way, but $250 a year is better than nothing.
  • HelloSign: I used to digitally sign contracts with Adobe Acrobat Pro (and sometimes still do if a client sends it), but mostly I use HelloSign for digital signatures. If you don’t sign documents often, you can do 3 signatures per month for free.

What I Need

I have a few needs for software currently. If you have found a great solution for these, let me know in the comments.

Update 2017: My original text is below so you can see what I was considering in 2016, but I have decided on Wave for accounting. I’m still using Google Sheets for project management, but with an add on called ProjectSheets.

  • Basic Accounting: I have been using QuickBooks Self-Employed for tracking expenses. I like how it automatically syncs with my accounts and makes it easy to categorize transactions. Unfortunately, the program repeatedly and spontaneously insists on adding my personal accounts as well. They also recently broke their mobile app so I can no longer categorize transactions on my phone. I’ve had enough glitches in the last few months that I don’t quite trust it anymore.
    Wave is the first one on my list to evaluate because it’s free. If I can do what I need with that, I don’t need to pay for something else. Several people have recommended Freshbooks, but it’s more expensive and I don’t think I’d use many of the features. Xero and FreeAgent have also been recommended. If you have experience with any of these, I’d love to hear about it.
  • Project Management: I currently manage projects in Google Sheets. It’s fast and simple to set up, and it shares perfectly with clients. This works OK for basic projects and small teams. It’s hard to visualize what’s happening though, and I’m starting to hit the limits of what I can really do. I’m starting to investigate other options now. I used Easy Projects with a past client, and that might work. I’ve heard positive reviews for MavenLink. There are some other free and low-cost options as well.

Your Tools?

What are your must-have tools? Any suggestions for accounting or project management?

As mentioned above, I use affiliate links on my blog. Several of the links above are affiliate or referral links. If you make a purchase after clicking these links, I get a small payment. Some of these links (including the Storyblocks  and Dreamhost links) also give you a discount.

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